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PostPosted: Thu Aug 22, 2013 10:29 pm 
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Joined: Sun Aug 11, 2013 8:11 pm
Posts: 21
Location: Massachusetts, USA
Some of problems you might encounter trying to upload your files to PrintUI can be traced back to file corruption in the .indd file. If you suspect corruption, the first thing to try is exporting your file to .idml format, then open that file in InDesign and re-save as a new .indd. I recommend that you always choose a new file name and preserve your old file as a backup. Although the real purpose of the .idml format is to allow sharing of files between versions of InDesign, it has a side effect of stripping out a lot of extraneous information, and sometimes that's all it takes to fix minor corruption.

The next method to repair a file is to try moving the page(s) into a new file. Do this with some caution. The destination file controls things like master pages and styles, so things with the same name, but different definitions, will change to match the definitions in the destination document. Occasionally the page itself may be corrupt and you can try copying the content of your file and pasting it into a new document of the same size. Again, the same warnings about naming apply. Enabling the "Paste Remembers Layers" features from the Layers panel flyout menu will allow you to copy and paste in place into the new file, and ID will put the objects on the same layer it came from, creating it for you if it doesn't already exist.

Individual objects can also be corrupt, and the only way to fix them is to identify and replace the offenders. I like to use the "Divide and Conquer" method. First divide multipage document in half and try your operation on each half, then repeat the division and testing on each half that fails. When you isolate a page, move half the objects to the pasteboard and test. If the operation fails, replace those objects on the page and move the other half. If the operation succeeds, put half the removed objects back and retest. Continue in this fashion until you find the problem object.

bad images should simply be replaced. Text can be re-entered, or if long, exported to InDesign Tagged Text, then use that to replace the original. For "belt-and-suspenders" cleaning of text, import the tagged text to a new frame, copy to the clipboard and then past into the original position.

The two biggest causes of file corruption are probably crashes and unexpected or improper shutdown, both largely out of your control (but don't Force Quit InDesign if you don't have to). The other big source of file corruption is recycling. InDesign is generally very stable, and it is tempting to take an old file that is almost what you need and just delete the stuff you don't want, then add new, and do a Save As to a new file name. Most of the time this will work, but it's an opportunity for minor corruption to creep into the file. Over time the effects of the minor corruption accumulate until it's no longer minor and something fails.

If you have lots of similar files to make, build an InDesign template. Templates can have one or more document and master pages with different margin and column settings and pre-placed content, defined styles, and color swatches ready to use. Templates open by default as untitled copies, so each new file is a second generation rendition and all you need to do is add the missing content that changes for each version. If you don't need the sophistication of a real template, but you do lots of layouts with the same page size and margin/column settings, save these as a Document Preset and you can choose it from the list instead of having to run through the Document Setup dialog for every file.

Another major cause of otherwise unexplained file failure is similar to recycling. As you upgrade InDesign it is often tempting to "update" existing files as well. Each new version of InDesign can open files created or saved in that version, or files saved in any previous version. When opening a so-called "legacy" file InDesign adds (Converted) to the name and treats the file as a new file, forcing you to do a Save As to avoid unintentionally overwriting the old version. Most of the time this works flawlessly, but I've seen too many cases where a legacy file has been opened, significant changes made, and the file re-saved, sometimes over several editing sessions, only to have it suddenly fail to open or fail to export, and often the damage is fatal and all of the work is lost. I have never heard of a case where an interchange file failed in the same way, however, and I believe best work practice is to export your legacy files from their original versions as either .inx or .idml, depending on the version of the file, with .inx being my preferred choice for CS4, then open the exported interchange file in your new version of InDesign to do the conversion.

If you no longer have access to the version of InDesign from which the file was originally saved, you should export it to .idml as the first step after opening in your new version of InDesign, then open the exported file and save as the new version for editing, but this should be your second choice and used only if you no longer can export from the original version. You can read the file history for any open file from the About InDesign command. On Macintosh hold the Cmd key while selecting InDesign > About InDesign... On Windows, hold Ctrl while selecting Help > About InDesign.


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